If you are a Gmail user and seek how can you send a fax directly from your Gmail account, you are in the right place. Fax machine used to be one of the most commonly used communication means in the office. It was a very important thing for official use when one needs to send a document copy to another correspondent. But nowadays, many companies have shifted to use email to replace fax machines. However, some still need to use it even with the different versions or ways compare with the conventional beeping fax machines.
Internet is one of the reasons why many companies started to forget to use the fax machine. As we may well understand, the internet has shifted many things in our life. instead of using the fax machines, that used to be the best mean to send and receive written correspondence, the internet provides more option rather than that old fashioned machine.
As most people and companies are now using email, some people are confused when they have to send a fax. The question is, can we send a fax directly from our Gmail account? And the answer is Yes, we can. However, to be able to send a fax from your Gmail, you will need help from a third-party service provider. Here, I am focusing on the use of Cocofax to send a fax from your Gmail.
Sending Fax From Gmail With Cocofax
Unlike the old times when you need to use the conventional fax machine to send a fax, now you can do it directly from your Google account. However, before being able to send a fax from your Gmail, you will need to have an online fax number. How can you get the online fax number?
There are some online services that can provide you the online fax number. One of the recommended ones is Cocofax service. As you may notice, Google does not provide an online fax number. Therefore, you’ll need to use the Cocofax service to get the online fax number. Here below is Cocofax plan pricing for your reference as taken from the official site.
After registering or signing up for the Cocofax service, the provider will provide the online fax number. By this, you will be able to link it to your Gmail account. Not limited only to your Gmail, but some other service on your Google account. Such as Google Sheets, Google Drive, and Google Docs.
Therefore, sending and receiving a fax on your Gmail account is on your hand. It is just like when you use your email in the normal way. So, there is no need to worry about finding difficulties in using it. Here is how to do it.
- Open your Gmail account and click “Compose“.
- Type the subject and message.
- Attach the document you want to fax. You can attach it from your local folder or Google drive, depends on where you save the file.
- Enter the recipient fax number in the “To” field with this format: Country code + fax number + @cocofax.net. Example: firstname.lastname@example.org (44: country code of United Kingdom, 1234567: the fax number, and @cocofax.net: default additional field for Cocofax service).
- Press “Send” and done. Your fax has already been sent to the recipient.
On the other hand, you can also receive a fax on your Gmail account. What you need to do is to give your online fax number to the sender. In this case, you will receive the fax in your Gmail account in PDF format. You can open fax on any PC with the related program to open the PDF fax file.
In the old-time, the fax machine is a very important thing to use. Especially in the office. Up to now, some companies are still using fax correspondence for certain purposes. However, sending and receiving fax is now can be done without conventional fax machines.
Even now, you can send a fax from your Gmail account directly. But to do so, you will need to use a third-party service to get the online fax number. Cocofax is one of the most recommended online fax number service providers you can use.